FAQ

General questions

re:publica 2023 will take place from 5-7 June 2023 at Arena Berlin and Festsaal Kreuzberg.

 

re:publica 2023 will take place from 5-7 June 2023 in Berlin. You can find all the information here on our website, as well as on Twitter, FacebookInstagram and LinkedIn.

Tickets for rp23 are available in our online ticket shop.

 

Our online press accreditation for re:publica Berlin 2023 will be starting approximately in March 2023. 

All press information and materials can be found in our press area.

For press and interview requests, please contact presse at re-publica.com.

For over 15 years, re:publica stands for diversity in an open society. Of course, this also applies to re:publica 2023—on site and online. Please find our detailed Code of Conduct here.

 

Tickets

In some rare cases our ticketing partner's communication with payment services is faulty.
Please check your emails to see if you have received an order confirmation from support at pretix.eu or ticket at re-publica.com.

If yes, there's an email, you can use the link in that email to check whether your payment was successful or even change the payment method and try again.

If no, there's no email, but you are sure that you have ordered and/or you have a confirmation email from your payment service, you can request a new email from us (via Pretix) here. Please also check your SPAM folder for emails from support at pretix.eu or ticket at re-publica.com.

If you have not received an email from us or Pretix even after a manual request, your order has not gone through. In this case you can try again. You might want to try it with a different browser or another payment method.

If you have problems with a payment made in davance by bank transfer, please look here.

Payments made in advance ("Banküberweisung") may take up to a week for our system to process. In some cases even longer.

Not sure if your payment has been received in full and/or already processed? You can check via the link in the order confirmation.
If you can't find the link or email, click here.

Our ticketing partner Pretix offers an easy way to get the link ticket, order confirmation or invoice sent again via email.
To request a link, click here and enter the e-mail address used when ordering.

If you do not receive an e-mail, please check your SPAM folder for e-mails from support at pretix.eu or ticket at re-publica.com, or try a different e-mail address.
Y
ou can of course ask us for help directly via ticket at re-publica.com.

Early Bird Tickets from 12 October 2022 (while stocks last)
Standard: € 199.00
Business: € 799.00 *
Reduced: € 49.00 **

Regular (until 15 April 2023)
Standard: € 279.00
Business: € 899.00 *
Reduced: € 75.00 **

Regular (from 15 April 2023)
Standard: € 299.00
Business: € 999.00 *
Reduced: € 99.00 **

Each ticket includes entry to re:publica 2023. All prices include 19% VAT and fees. Our partner, Pretix, will issue invoices for each order, which are automatically sent out along with the tickets.

Tickets can be ordered online until 4 June 2023, 23:55. Please note: If you have a ticket code, you must also redeem it by this time. From 5 June 2023, tickets will "only" be available at the more expensive box office price, subject to availability. Daily updates are available on our Twitter channel.

* Includes catering on all three days and other exclusive benefits.
** Reduced tickets are available for pupils, students, trainees, volunteers, ALG II recipients (not ALG I), pensioners (and people aged 65 or over) and people with disabilities. Proof of eligibility must be presented for accreditation.

With a business ticket you get access to several extras, including:
 

  • Fastlane at the entrance
    No more waiting in long queues: We offer special accreditation counters for business ticket holders (fastlane access may not be guaranteed at certain times).
     
  • Access to Business and Speaker Lounge
    If you want to escape the hustle and bustle of the re:publica festival for a while, the centrally located Business and Speaker Lounge is the place to go for relaxed talks in a quiet atmosphere and maybe even the chance to meet re:publica Berlin speakers.
     
  • Contact person from re:publica at the Business Lounge
    A member of the re:publica team will be available to answer questions in the Business and Speaker Lounge.
     
  • Catering on all three event days
    Catering at the Business Lounge is included in the Business Ticket. Vegetarian and vegan options are of course also available.
          
  • Soft drinks, coffee and tea flat rates.
    Drinks are included at the Business and Speaker Lounge.
     
  • Guided Tours
    New to the re:publica? Looking for programme highlights, the most popular meeting places and real insider tips? Don't miss out! We will be offering Business Ticket holders daily guided tours in small groups on the festival grounds.

We are working on additional extras which will be announced here soon.

It's simple: You should have an official document that was valid at the time of ticket purchase that you show us before validating the ticket. The name on the document should match the name on the ticket. Contact us via ticket at re-publica.com if this is not the case.

  • Pupils need a valid student ID with photo.
  • Students need a valid student ID with photo or a current certificate of enrolment and a photo ID.
  • Trainees and interns need an informal written confirmation from their employer or the vocational school or training centre.
  • Recipients of ALG II can show their Berlinpass or a written confirmation (e.g. official notice of eligibility).
  • Pensioners (as well as people aged 65 or older) must show a pension certificate or a photo ID with the corresponding date of birth.
  • People with disabilities need a disability pass or confirmation from re:publica (via ticket at re-publica.com)

Please note: The documents must be (have been) valid at the time of ticket purchase. The country of origin is not relevant. Your official documents should be in German or English or clearly and easily understandable.

 

Yes! We offer tickets for groups of 10 or more pupils at a price of € 50,- per person. Please send us an email to ticket at re-publica.com for more information.

 

Yes! For groups of 10 students or more and when ordering through a recognised university, tickets are available at a reduced rate of only € 50,- per person. Please contact ticket (at) re-publica.com.

 

Yes! We offer discounts especially for NGOs and non-profit organisations. Please contact ticket (at) re-publica.com for details.

Number of tickets

Discount

1 - 9

10%*

10 - 49

10%

50 - 99

15%

100 - 500

20%

*For NGOs and non-profit organisations only. Not sure if your group qualifies for the discount? Ask us!

Note: Not all NGOs and non-profit organisations are eligible for this offer.

 

Yes, we offer special conditions for groups of 10 or more. Please contact ticket (at) re-publica.com.

Number of tickets

Discount

1 - 9

10%*

10 - 49

10%

50 - 99

15%

100 - 500

20%

*Only for NGOs and non-profit organisations.

Share: Tickets are personalised and cannot be split between several people.

Transfer: Tickets can be transferred to another name once until 4 June 2023 via the link in your order confirmation email.

 

 

 

You can't make it to rp23 after all and would like to have your ticket transferred to someone else? You want to give away or sell your ticket?

No problem. You can easily change the details of your ticket yourself. You will find a link for this in your order confirmation or in your ticket email, that you received after your purchase from Pretix. Please note that this can only be done until 4 June 2023 and there will be no rebooking or refund. So if you don't want the ticket to be a gift, you would need to clarify this with the person receiving it beforehand.

If you have any questions or problems, just send us a quick email to ticket at re-publica.com.

Cancellation of tickets for re:publica 2023 is not possible.

In case re:publica 2023 cannot take place as planned, we will inform you about the possibilities of a refund in due time.

It is possible to transfer your #rp23 ticket. You can find information in our FAQ: How do I transfer my ticket to another person?

Tickets for individual days are not on sale online for re:publica 2023.

We currently assume that re:publica 2023 will again be recognised as an educational leave by many federal states.

More information will follow shortly.

 

You have two options to join us for free:

  • Become a volunteer
    Before, during and after re:publica we depend on the support of volunteers. As a volunteer, you will receive a three-day ticket in exchange for an 8-hour volunteer shift, including meals during your time of service. Volunteer accreditation is expected to start in March 2023.
     
  • Become a speaker
    Our "Call for Participation" (CfP), offering you to submit your own talk, workshop, discussion panel or other activities, starts soon.

Furthermore, low-priced tickets are often sold on Twitter or Facebook [1][2]. Keep an eye on those channels or make yourself heard with a post!

(re:publica and republica GmbH are not responsible for privately resold tickets and/or the resale process).

  • Animals, dogs in particular
    For the well-being of animals and for safety reasons, animals are generally not allowed on the premises.
    Exceptions apply for therapy dogs (especially guide dogs). Please contact us as early as possible via ticket at re-publica.com!
     
  • Bag checks
    A bag check will be carried out by our security service at the entrance.
    Large bags and suitcases cannot be taken onto the grounds and must be deposited at the free suitcase cloakroom. Small bags and rucksacks are no problem, but our security service will take a look inside.
     
  • Bottles and other containers
    Plastic bottles up to 1.5 l, or glass bottles up to 1.0 l and thermos bottles ("Dopper" bottles) may be taken onto the premises.
     
  • Kickscooters and scooters
    Scooters with and without electric drive as well as e-boards and skate boards cannot be taken onto the premises and must be handed in at the suitcase cloakroom.
     
  • Bicycles
    Please leave bicycles at the designated bicycle parking spaces. Folding bikes can also be left at the suitcase cloakroom.
     
  • Dangerous objects
    Weapons, ammunition and pyrotechnic goods are not allowed on the premises. Please note: These items cannot be stored in our suitcase cloakroom either.
     
  • Hygiene and safety precautions
    We are currently working on a comprehensive security and hygiene concept for re:publica 22.
    More information will follow shortly.

Children up to and including 15 years of age are admitted free of charge. From the age of 16, a ticket is required. 

We recommend that younger children are always accompanied and supervised by an adult. See also "Can I bring an accompanying person to re:publica?"

Of course you can! The easiest way is to buy a regular ticket for your companion. But there are other options as well:

  • Accompaniment for people with disabilities
    The re:publica wants to be as accessible as possible for people with disabilities. We design the festival grounds to be as accessible as possible for people with disabilities and provide a variety of help and support. Unfortunately, however, not all barriers can be removed. People with disabilities can invite one accompanying person to re:publica free of charge. In exceptional cases, they can bring more than one person or different accompanying persons on different days. The famous "B" (accompanying person/"Begleitperson") in your ID card is not mandatory. Please contact us in advance via ticket at re-publica.com with your ticket number and a short explanation or a simple comment about your wish to have an "accompanying person". Make sure to contact us as soon as possible!
     
  • "Nanny" persons
    If you are coming to re:publica with your child, it is possible to get access for a nanny (e.g. grandparent, parent, close friend) via ticket at re-publica.com. Deadline for registration: 22 May 2023.
     
  • Other accompanying persons
    We want all participants to feel comfortable and safe at re:publica. If you need an accompanying person or animal, please contact us via ticket (at) re-publica.com. We kindly ask you to contact us as soon as possible!

As always, admission for accompanying persons can only be granted with a corresponding written confirmation from us. Please contact us well in advance so that there will be no problems at the entrance. Thank you!

Sustainability

re:publica is an event originating from Berlin, which this year will take place in and on the grounds of Arena Berlin and Festsaal Kreuzberg, and thus in the heart of the city.

  • With our event we want to contribute to the revitalisation of the area surrounding our venues Arena Berlin and Festsaal Kreuzberg. For this we cooperate with neighbouring clubs and local initiatives such as Flutgraben e.V..
  • Together with the venues, we are developing ways to produce our events in the most environmentally and socially friendly way possible. We work together with local service providers and privately owned companies to realise our events. Most of them have been with us for many years, some of them since the first event.
  • Berlin actors and institutions play an integral part in the programme, as do Berlin city topics.

re:publica is all about encounters—the planned ones as well as the random ones: At our last analogue edition in 2019, we had 950 international speakers from over 70 countries and counted a total of 25,000 visits during the three days of the conference. While we love these numbers, we seriously have to cut our greenhouse gas emissions in the area of mobility. Major factors in this are transport for production and travel of participants and speakers.

  • The venues of re:publica are easily accessible by public transport. 
  • We recommend that our participants travel by public transport.
  • We will not create any new or additional parking spaces.
  • Speakers within Germany and ideally also within Europe will travel by train. 
  • We intentionally work with service providers from Berlin and the surrounding area in order to keep transport distances as short as possible.
  • Most of the speakers and artists come from Berlin or the surrounding area. 
  • Car and bike sharing stations are located near the festival site.
  • Charging stations for electric cars are available near the venue.
  • Our warehouse is located near the festival site. Access is therefore short here as well.
  • Hotels for crew and speakers are well connected with public transport to the festival, some even within walking distance.
  • Most of the team members travel to the re:publica site by bike or public transport.

Events consume a lot of energy. That is why a central goal of our sustainability efforts for #rp22 is to reduce energy consumption and to avoid usage where possible.

  •  Arena Berlin uses renewable energy.
  • Our server at re:publica is powered by renewable energy. 
  • Lighting is a major factor in energy consumption at an event. That's why we are further expanding the use of LED technology. This is very expensive and can only be done gradually. 
  • Whenever possible, we work with daylight. For June, we hope for long hours of sunshine and look forward to summer evenings outdoors. 
  • We are currently looking for ways to generate energy from alternative sources on the days of the event - for example, through solar and wind power units that are mobile.

As of 2022, the catering at re:publica will be completely meat-free - both for participants and for the crew. Our goal is to switch to a completely vegan offer in the long term and to further reduce waste.

  •  Ingredients: Our service providers primarily use fresh, seasonal products of regional origin and, wherever possible, organic quality. Coffee and tea are fair trade and organic. 
  • Waste prevention: Participants can bring their own water bottles and a multi-use cup for the catering service. Additionally, compostable disposable cups, disposable tableware and cutlery made from palm leaves or wood will be used by the catering service. We will explore alternatives for #rp22.
  • Avoiding food waste: The calculation of our caterers is based on the fact that offered items could run out and thus be sold out.
  • Challenge: We would like to donate food. However, due to the current hygiene guidelines, this simply isn't possible.

re:publica embraces openness, diversity and free access to knowledge for all. That's why we are constantly working on making re:publica as an event as well as an organisation more barrier-free and inclusive. All participants should be able to feel comfortable and welcome here.

  • Accessibility on the premises: This year, we are pleased to be able to host the Arena Berlin and the Festsaal Kreuzberg, two venues that are full of potential experiences. Some of the architecture of the venues dates back to the 1920s. The Arena, for example, was built as a depot for the Allgemeine Berliner Omnibus AG. At that time, barrier-free access was not sufficiently considered during construction. Together with the owners, we want to develop the place further and are planning measures to make the Arena fit for the future. Some of these will be implemented for rp22, others are on our list for the coming season.
  • Guide dogs for the blind may be admitted.
  • We provide hearing facilities.
  • The accompaniment of a person with a severely disabled ID with the mark B has free entry at re:publica.
  • A team of sign language interpreters will be on duty on all days of the event. You can meet them at the info point every morning to discuss which sessions you want to attend. They will stay until the end of the day. During the day, the sign language interpreters can also be reached via the Infopoint—either they will be on site (if not on duty), or we can reach them by phone.
    Our sign language interpreters will interpret in German sign language.
  • There will be an awareness culture at our event. We are still at the beginning of a comprehensive awareness concept, but will already ensure that people who experience discrimination at #rp22 or feel uncomfortable or even threatened in any way will have a contact point to get help. You will receive feedback on your concerns or questions via our dedicated e-mail address awarenss at re-publica.com during opening hours. Our volunteers, who can be found at the information desk as well as at our Home Base (in the Arena hall), are also available to answer your questions. They will immediately put you in touch with someone in charge—and there will also be a place to retreat to in urgent situations at re:publica 2022! Our stage hosts will point out any programme sessions with content that could contain potential triggers in advance.
  • Wheelchair-accessible toilets are marked on the event map.
  • Changing tables are available in all barrier-free toilets.
  •  Parking spaces for people with disabilities are available on the re:publica grounds. Additional parking spaces are available a short distance away.
  • The entrance fee for the re:publica should not be a barrier for interested people with few financial means. We have scaled ticket prices. As a volunteer, it is also possible to help out on one day during the conference. In return, volunteers will receive meals on the day of assignment and free admission for the remaining days. You can find more information here.

We want to avoid buying new materials and producing seasonal items. If this is not possible, we take into account sustainable standards, i.e. environmental and social compatibility, in new purchases and production. In particular, we rely on recycled materials.

  •  Merchandise items are produced on demand in the "re:publica Sweat Shop". Shirts and bags can be printed and recycled on site.
  • Since 2018, we have been producing lanyards from recycled plastic. For #rp22 we have decided not to produce new lanyards, but ask participants to bring old ones and reuse them.
  • For #rp22, we are doing without a printed programme flyer. Instead, there is now a re:publica app.
  • The primary goal in purchasing is reusability.
  • Recycled paper will be used for printed materials and printed on both sides.
  • Give-aways are only accepted in exceptional cases and only if they have an explicit added value for the participants and were not produced solely for the event.
  • After each event, we critically evaluate which seasonal and temporary acquisitions we actually still need and/or have produced.

The re:publica reinvents itself every year. Re-thought – but not re-made. By renting, reusing and upcycling, we are able to avoid new fabrications for one-off uses. Recyclable parts are stored and leftover materials are reused in an upcycling process.

  •  Hire: For re:publica 2022, we will rent furniture, plants, planting beds, decorative objects and technical equipment, among other things. For all rental objects, we emphasise fibre-based materials and try to avoid plastic.
  • Reuse: On the event space, we use rental furniture and reusable, simple booth architecture made of FSC-certified wood. These wooden modules will be used for the sixth time at #rp22. Every year, baker's crates and colourful Monobloc chairs are used as basic elements of our look and feel. They have been a style-defining element of re:publica since 2012 and are cleaned and stored after each event.
  • Upcycling: For the past seven years, we have been passing on to friendly festivals and initiatives materials and furniture that we cannot reuse or store after a re:publica in order to use them for their event - e.g. off-cuts, used Molton, screws or Forrex panels. Examples: The "Immergut Festival" built a bar out of wood and silk screen panels from the re:publica. The "Hedonists" have adopted molton and cardboard. Mirrors that were used at #rpTEN were reused at "Fusion", the "MELT Festival" and the "Tech Open Air". We also receive material from other actors and events: For #rp19, adidas gave us green carpets for our meadow landscape in the so-called "Community Garden", among other things.

Our goal is to avoid or recycle waste. Unfortunately, there is still a lot of waste at re:publica. Our long-term goal is to develop a waste concept with waste management experts and perhaps implement it at re:publica 2023, so that all the recyclable materials still lying dormant in the waste can be recovered and reused. And who knows, maybe one day we'll even manage a zero-waste festival.

  • re:publica ensures separate waste collection and disposal.
  • All service providers and partners are encouraged to recycle or avoid their packaging.
  • We use 80% regenerated film for packaging material for rental objects and re:publica's own pallet goods.
  • Challenge: Commercial waste is incinerated in Berlin. This is where we want to start in the future with the new waste concept and discover and develop new solutions.
  • In the programme of re:publica, we want to offer space to all those perspectives that value and consciously promote human diversity as a social potential.
  • Diversity and gender balance are fundamental for an inclusive community – they represent our attitude as organisers. We explicitly include people who do not feel they belong to the binary gender paradigm.
  • We are looking forward to diverse topics, attitudes and opinions from the entire (democratic!) spectrum. Anyone can submit idea(s) to the Call for Participation. Two thirds of the programme will be curated from these submissions.
  • The Hands On and Off Stage programme addresses sustainable development issues, raises awareness of climate change challenges and informs about possible solutions.
  • We are very pleased that the conference for digital youth culture TINCON will again take place within the framework of re:publica and that we will once again be able to offer an extensive programme for young people from 13 to 25 years of age, which is accessible to the young participants free of charge.

Together with the Deutsche Bundesstiftung Umwelt (German Federal Foundation for the Environment), re:publica is organising programme items that address sustainable transformation and highlight the urgency of acting in line with the 2030 Agenda in all sectors.

From 2022, we will create a Co2 balance of the re:publica. We are currently looking into how we can offset our emissions.

 

Call for Participation

The Call for Participation for the Conference & Hands On programme starts on Tuesday, November 22, 2022 and ends on Tuesday, February 14, 2023 (23:59 CET).

The Call for Participation for the Off Stage Program starts on Tuesday, February 14, 2023 and runs until the end of March (exact date to be announced). 

Anyone can submit idea(s) and participate in the CfP.

Yes, you can only access the CfP form with a re:publica account. The account also allows you to manage your profile as a speaker/performer/exhibitor and to edit your CfP proposal until the CfP deadline (and even after submission). Setting up your account is free and takes only a few minutes: https://re-publica.com/en/user/register.

Yes, just log in to re-publica.com with your old credentials and update your profile. if you have already created an account since 2014, please use this one.

 

Please check your login details (profile name and password) again. If you still can't solve your problem after several attempts, our team will help you: programme[at]re-publica.com

 

A session at re:publica takes time to develop and prepare. When submitting, you agree to comply with the CfP Guidelines, which meet our content and formal requirements. If you are not willing to make this commitment, we recommend that you refrain from participating in the CfP.

The earlier we select the sessions, the better we can bundle them into thematic strands, consult with them, fine-tune them - and, last but not least, enable early planning for the participants. However, we always leave a few slots free until May for important current politics and trends, so that we can include topics in the program at short notice.

No. However, in justified exceptions and at the discretion of the programme team, later submissions on daily developments may still be considered or may also be requested by the programme team.

"Tracks" are general topic areas or guiding themes to which you can assign your submission. All "tracks" (categories) are defined at the beginning of the Call for Participation (CfP). 

All "Tracks" (categories) are fixed at the beginning of the Call for Participation (CfP). This year there are the following tracks:

  • Net for Good
  • Bridging the Urban-Rural Divide
  • Media
  • Arts & Culture
  • Learning and Knowledge
  • Spheres of Work
  • Technology and Science
  • Politics and Society
  • Economy and Responsibility
  • Sustainable Paradise
  • The Human Touch
  • This is FUN.

For more information click here.

The programme team curates the content from the proposals submitted by the community via the Call for Participation (CfP). In addition, it invites specific speakers and advises partners on the implementation of their sessions in the programme. In addition, the programme team works with external co-curators. Since the programme team and co-curators have the most influence in this process and ultimately make the decision to accept or decline, the CfP is a modified form of community-based work.

The CfP is a good indicator to see which topics interest the re:publica community. Likewise, the CfP leads to bringing new and especially your ideas to re:publica.

In order to curate the re:publica program in a balanced way, we put together a "track team" of external consultants for each track, who deal with the CfP submissions in the track and evaluate them. The track teams consist of 3-6 members, including representatives of the digital society, loyal friends of re:publica and experts in their field, as well as recurring speakers.

Since #rp22, the programme is divided into four festival sections, where you can submit in Conference, Hands On and Off Stage. One submission is possible per section:

CONFERENCE

The re:publica conference programme includes everything that takes place on our stages: from panel discussions and talks, to interviews and fireside chats, to readings, lecture performances and much more.

HANDS ON

Whether it's a hardware or normal workshop, free tinkering, tinkering, gardening with robots, live biohacking or a TikTok dance tutorial: all sessions related to making and learning will find their place in the "Hands On" program. The contributions can be 60 minutes, 90 minutes or 120 minutes long (in exceptional cases even longer).

OFF STAGE

Flashmob, field test, installation, exhibition, concert, pop-up happening, science talk & walk, thematic guided tours, small or large artwork, augmented reality applications, games, water ballet and whatever else you can think of to occupy the #rp23 site and help shape our Off Stage program - artistic, activist, scientific, technological, informative.

NIGHTLIFE (will not be advertised separately to the CfP).

What would a festival be without music, dancing and partying? We turn the night into day! We are looking forward to musicians*, Dj-sets, karaoke organizers*, wrestlers*, musical producers* and everyone who wants to celebrate #rp23 with our participants* and their contributions.

Per festival section you can bring your contribution in the following formats:

CONFERENCE Session Formats

  • Lightning Talk: One speaker, 15-minute talk plus 15-minute Q&A.
  • Lecture: One or two speakers, 30 minutes or 1 hour including Q&A.
  • In Conversation With: two speakers without moderation, 45-minute talk plus 15-minute Q&A
  • Panel Discussion: maximum of three speakers plus moderator, 45-minute conversation plus 15-minute Q&A
  • Live Podcast: live production at the event, no time limit
  • Meet Up: Free format for casual exchange on an area of interest, light moderation by meet up organizers if necessary, 60 min

HANDS ON Session Formats

  • Workshop: intensive practical session with 1-2 workshop leaders.
  • Tutorial: intensive learning program with 1-2 workshop leaders
  • Dialogue format: e.g. fishbowl discussion, world café, speed geeking with moderation
  • Games: develop, try out or play a game together with others at the re:publica.

OFF STAGE Session Formats

  • Intervention: temporary action, partly interaction with participants, to draw attention to a topic.
  • Performance: temporary artistic presentation
  • Installation: permanently installed object for all three festival days
  • Contest: Competition of any form
  • Screening: short or long, we have the screen for your film
  • Theater & Musical: acting project of any form
  • Special format: here is the place for surprising ideas

The length of a session depends on the festival area and format. Detailed information can be found in our CfP Guidelines . Please see the FAQ: "What are the festival sections?" and "What formats are available?" - there you will find the possible formats per festival section and the possible length of a session.

You can access the form here if you are already registered.

All fields marked with a red asterisk (*) are mandatory and must be filled in.
Here are the links to the forms (only available after login):

Conference Session Form

Hands On Session Form

Off Stage Session Form

No. We request information to evaluate and rank your proposal. If your submission is accepted, we will publish it. However, only information that is relevant to the participants will be visible. Your contact details and the like will not be published.

 

The rule is: class instead of mass! You can submit multiple ideas in each festival section (Conference, Hands On, Off Stage).

 

We will inform you if your session has been accepted after the CfP deadline and a short evaluation period by the programme team and the experts of the track teams. Please be patient, we usually receive between 500-1,000 session proposals.

Important: You can only submit a proposal once you are registered with a profile. Your submission will only be accepted if you have completed your profile by the CfP deadline:

  • Conference and Hands On sessions by February 14, 2023 (23:59)
  • Off Stage sessions by mid/late March (exact deadline to be communicated)

Step 1:   Update the profile or register a new account

a) You have been a speaker at a re:publica before and already have an account? Then you can log in here with your profile name or your registered email address and update your profile if necessary. For you, please continue under point 2.

b) You are not registered yet? Then please proceed as follows:

  • Provide a working email address. This is the only way we can send you important information, such as feedback and/or questions about your submission. Note: Your email address will not be published. You can have your profile deleted at any time.
  • Choose a profile name (TIP: If you choose a combination of your first and last name, we can find you better in case of queries).
  • Click on the button "Create new account". A welcome message with further instructions will be sent directly to your email address.
  • The link is active for a limited time. (Depending on your email provider it can take up to 15 minutes until you receive the link (Attention: valid only once!). Please also check your spam folder if necessary). Once you have received the link, click on it to activate it and then click on the "Sign up" button. Then you will be on the page where you can set your password and fill in your profile details.

Please fill out your profile completely.
We recommend that you have the information requested in the mandatory fields ready, such as the photo in the correct size (max. 800 KB). Mandatory fields are marked with an asterisk (*).

  • Enter your first name ("Name") and last name ("Last  name/Alias/Collective/Group). If you are more than one contributor of a group/collective, you can also leave the "Name" field blank and enter the name of your group or collective) 
  • Upload a photo of yourself. Please take into account the specified dimensions for your photo:
    • 800 KB limit → We can recommend you this tool for image compression.
    • Format: png, gif, jpg, jpeg
    • The image must be larger than 480x480 pixels. All images larger than 1024x1024 pixels will be resized.
    • Enter a photo credit or specify "Private"
  • Fill in the short biography (maximum 2,000 characters)
  • Under "Work", please enter the link to your or your organization's website ("URL")
  • Enter the name of your organization ("Link Text")
  • Optionally, you can also enter your position/function within the organization (e.g. job title:software engineer)
  • Your Twitter, Instagram, TikTok handle or other related links that introduce you and your work can optionally be added
  • A balanced, diverse event is very important to us. By filling out the statistical information on origin, gender, and year of birth, you are making it measurable for us to see if we are succeeding.
  • Please tick the box "Consent to be contacted". This will allow us to contact you as part of the CfP process and in preparation in advance of your session.
  • Please enter a working mobile number - of yourself or of a person we can contact you in urgent cases, e.g. on festival days.
  • Do you want to receive our newsletter? - Then check the box "Please send me the re:publica newsletter".
  • Finally, you can select the language setting (German or English) and your time zone, so that dates and times of the website are displayed for your selected time zone.
  • Save everything and voilà - done.

2. Navigation after login

When you log in, you will be taken directly to the "Dashboard". 

  • Here you can find all about the CfP and read the CfP Guidelines again
  • find the shortcut to the FAQs
  • directly create a session
  • or request support 

At the top of the tab you will see shortcuts to the following pages highlighted in black:

  • "My Dashboard": Clicking on this will take you to the home page with the standard menu.
  • "Submit Session": This will take you to the menu with the festival sections and links to the corresponding CfP forms
  • "FAQ": Here you will find detailed information about the festival as well as about the CfP
  • "My profile": Your profile will be displayed and you can choose different modes. In "View" you see the web representation of your profile. With a click on "Edit" you can edit your profile.

3. And now the most important: Submit a session

  • First of all, read the CfP Guidelines.
  • For detailed information on how to submit, see the FAQ, including "What distinguishes a good session?" and "What is the maximum length of the description text for my submission/session?".
  • Click on "Submit a session" in the tab or in the dashboard
  • You will reach the overview with the festival sections. Each area has its own CfP form.
  • Select the section for which you want to submit an idea and click the button "Submit session" below it.
  • Now the corresponding CfP form for the festival section will open and you are ready to go.
  • Read through the CfP form so that you can fill in all mandatory fields marked with a red star and have already received the important tips.
  • Now you can fill in all the information you want - you can find hints for the individual fields directly in the CfP form or in our FAQ. All CfP forms ask for the following standard information:
    • CfP Guidelines: Confirm that you have read and agree with them.
    • Title (180 characters)
    • Info / Teaser (350 characters)
    • Description (2000 characters)
    • Tracks (In which thematic field does your idea fit? You can find an overview here)
    • Format (You can find an overview of the formats in the festival areas here)
    • Language (German, English)
    • Contributors (add them by entering the profile name - this person must already have a profile)
    • Moderator (add by entering the profile name - this person must already have a profile)
    • Your experience as a presenter: audio or video, links to events
    • Duration of your session
    • Comment / Other details / Technical details (enter details about your session here, especially if you are planning a spectacular special format that requires delivery or special handling)

Did you read the CfP Guidelines?

Then please click on "Save" and tadaa: you did it! Your proposal has arrived!

Once you have saved your session and you see it in your dashboard ("My Dashboard"), the programme team will be able to view it as well.

Not much time?
Click "Save" in between, you can continue later. That's no problem. But: By the deadline of the CfP, the session must be completed incl. all contributors!
Please note: You can log back in at any time and edit your session until the deadline. To do so, go to the website: https://re-publica.com/en/user/login

All this is no witchcraft: as long as this description is, so brief is the process.

4. Add contributors

If you are planning a session with multiple contributors, each person must create a profile and enter their profile name.

Click on "Add another item" in the "Participants" section of the CfP form to add another person field.

Then enter the profile name in the "speakers/ performers / artists " field and wait for the autocomplete to search for the profile name in our database.

5. Finally: logout.

Thank you for wanting to help shape re:publica 2023. 
We look forward to your submission!

At re:publica, we actively want to counteract unequal social power relations. It is therefore very important to us to provide space for different perspectives that value and consciously promote human diversity as a social potential. Therefore, we put a lot of emphasis on gender balance in the sessions and also hope to offer a stage to perspectives of people from different backgrounds, ages, religions and worldviews, sexual orientations and people with disabilities. Depending on the situation and context, other dimensions of diversity may also be significant, for example education, social status, marital status and income. Furthermore, we want to represent the broad democratic spectrum, but we reject any inclusions towards group-related misanthropy.

Your session should also convince with a clear, original idea, a good thematic classification and a consistent concept. And by concise formulations.

For example, "How surgeons train difficult operations in virtual reality" is better than "Virtual reality as a training tool.

And: If you are planning a special session format, please tell us briefly what exactly you plan to do or which methods you will use. Of course, it's also great if your submission is based on our theme.

The programme team, our experts from the track teams who evaluate your contribution, and the participants of re:publica want captivating and profound content that deals with the challenges and possible solutions of our digital society. Marketing pitches masquerading as informative sessions have no place in our programme.

You can find some good examples on the website of re:publica 2022, which was themed "Anyway the wind blows".

Of course funny titles are catchy. However, the re:publica is big and your title is competing with hundreds of other titles for the attention of participants. The more direct and explanatory your title is, the better. "All You Need is Love: Social Media Strategies against Online Hate" is better than "Why All You Need is Love".

Please use a maximum of 180 characters. Keep everything short and crisp, as the titles may be automatically shortened for the programme overview and when uploading the session video.

You can also find the following information in the session form.

Characters = all characters incl. spaces

  • Your biography may have max. 1000 characters.

Session:

  • The title has max. 180 characters  
  • The info (short description) can have max. 350 characters. Also, this is the text that will be published online as a teaser if your idea is accepted. It should be as concise and easy to understand as possible.
  • The description of the session has max. 2000 characters (longer texts are not evaluated or only up to 2000 characters). tl;dr!

 

You can submit your proposal in German or English. Note: Your submission must be written in the language in which you will be holding your session.

If you have spoken at a conference or event before and there is video footage of it, this will help us assess it. We can better understand, evaluate and classify your submission. Last but not least, it helps us to get an impression of whether you convey your topics well. Don't worry, these videos will not be made public, but you should have the rights to use them.

Not necessarily, but it can help us understand your submission better. If your video is not directly related to your topic, but can demonstrate your qualities as a speaker, feel free to use it. You can also apply without a video, but we are happy if you can already provide a video.

  • You are responsible for the production of the session and for taking into account our feedback regarding the format.
  • If you have submitted the session for more than one person, you will be the contact person for all questions regarding the session.
  • You are the organizer and also appear as a contributor in the session.
  • You are responsible that all participants have created a profile.
  • You add the participants to your session. (Step by step: How does the profile registration work and how do I submit my idea to the Call for Participation?).
  • You are responsible for sharing all the information with all the participating people.
  • You can only be responsible for one session at re:publica.

Yes, the planned contributors should at least be informed and invited. By the Call for Participation (CfP) deadline, the contributors should also be confirmed and added to the session (please note: each contributor needs a separate account, see FAQs).

If you are organizing a session, you are responsible for making sure that all contributors enter their information in the profiles and manage it yourself, see also "FAQ Session Responsibilities". Propose only one session that can be realized in the desired constellation of people.

 

Listed contributors influence the selection process, therefore we strongly encourage you to have confirmed the lineup by the end of the Call for Participation (CfP). Alternatively, you can enter the requested contributor(s) in the comments section, along with a description of your relationship to them or why you think they will accept.

 

As long as you can access your session proposal in your dashboard after logging into the site, it is saved correctly and thus submitted. You don't need to do anything else. Your session will be published as soon as we add it to the programme. But don't worry, you'll get an email from us before that.

Each stage at re:publica will be hosted by a stage host. This means they announce the sessions, conduct the Q&As at the end and facilitate the transition over to the next contributors. In addition, our stage hosts inform the audience about important changes in the programme. They sand in an ongoing exchange with the programme team during re:publica. 

Moderators lead the discussion or conversation in a session. This requires thorough preparation. We will put moderators in contact with the speakers - if not already done by the session leader - so that a preliminary discussion can take place.

Yes, their accounts will be linked to the respective sessions. We also accredit presenters and stage hosts as speakers at the entrance. Please note that a presenter will only be added to a session after prior consultation and confirmed availability. 

​​You organise your session yourself and therefore also the moderation, if your contribution needs moderation.

Of course. We welcome your volunteer effort and curiosity! Write to the program team: program[at]re-publica.com

All people involved in the session receive a 3-day ticket and catering on the day of their session / performance. Only at Meetups the rule is a bit different. Their organizers receive a 1-day ticket without catering and the option to purchase a reduced ticket for the other two days. The reason for this is that the amount of work involved is very small. We also do not cover costs for travel, accommodation, honorarium of the contributors or for the moderation.

No. We do not cover travel and accommodation costs. But all contributors will receive a 3-day ticket and catering on the day of their session. Here's a special feature for Meetups: you get a 1-day ticket without catering and the option to buy a reduced ticket for the other two days.

No. You are responsible for your session. However, if there are any problems or questions, we are happy to help you with advice. Get in touch via: programme@re-publica.com

You should submit an idea that you can implement yourself. If you have a great idea that you need our help to implement, please email us early via programme@re-publica.com and we can discuss whether we can tackle it together or find other suitable collaborators.

Yes, we are. We want re:publica to be colorful and exciting. We are very happy if everyone contributes so that we can celebrate a great festival every year. However, we unfortunately have an extremely limited budget, which means you should plan resourcefully.

We can only help in exceptional cases and on a limited basis. But don't hesitate, we have often had creative ideas for the realization of great events.

To make the planning easier for you and for us, we ask for a few important details for the realization. Do you already have a Tech Rider? Then send it to us. Click here for the Off Stage CfP form.

A good off-stage action or a suitable work of art:

  • leaves an impression
  • can be implemented
  • respects the privacy of re:publica participants

The more action, the better! In order for you not to outshine each other we take care that each idea gets enough space. Since space is however limited, we have to carefully select from your submissions.

No, unfortunately tickets are not cancelable. You can, however, transfer it to someone else and resell it or give it away. For more information, see our ticket FAQ or contact ticket@re-publica.com.

Obvious advertising and marketing pitches don't stand a chance in the Call for Participation (CfP). The re:publica audience, the programme team and the track team want captivating and well-founded content that deals with the challenges of our digital society and possible solutions.

Marketing pitches masquerading as informative sessions have no place here. That doesn't mean that re:publica participants aren't interested in the latest digital products or services.

If you would like to present your innovation, please contact our colleagues in partner management, who can give you more information about the many opportunities to be there: partner@re-publica.com

Each person must first create an account (see FAQ "Step by step: How does the profile registration work and how do I submit my idea to the Call for Participation?").

Only then can he/she create a session for which he/she is then responsible.

If you do not want to participate yourself, you have to enter the profile and contact information of the person who has a contribution at re:publica and send him/her the password. A valid email address is important, as we send important information for the contributors, such as the briefings, to the stored email addresses via the system.

If you didn't find an answer in our detailed FAQs - please read them thoroughly (!) - you can reach the programme team via mail: programme@re-publica.com